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22/23/24 NOVEMBER 2024

THE PROGRAM

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THE CLASSES

The final schedule will be posted here at least 3 weeks prior the event. 

ACCOMODATION

Official hotels

We're delighted to be working with ByFassbind Hotels, that has several magnificent establishments in Lausanne. As well as providing accommodation for all the artists during the festival, they are offering special conditions for participants: with the code ‘Swing24’, you'll get 10% off during the Winter Swingtime weekend. 

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​Hosting by local dancers

Accommodation in Lausanne can represent a significant budget. To facilitate access to the festival and encounters between participants, we offer to facilitate the connection between people looking for accommodation for the weekend and those who have a place at home.

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You can mention your interest in this program in the Registration Form. We will collect the different requests and constraints (number of people, animal allergies, etc.) and put the people concerned in touch. We can't promise to find a place for everyone, but we are committed to doing our best to make it happen!

SWINGTIME CAFÉ

We see this weekend as an opportunity to learn, to dance together but also to share and get to know other members of the community. To facilitate this, we suggest you to meet around a place: the Swingtime Café!

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You will find there a bar with drinks and local snacks.

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You can wait there before, between or after your lessons but also eat there at noon.

There is a microwave available.

We even offer you a vegetarian meal delivery option prepared by a local partner. 

More info about that soon. 

MEALS

We offer you a meal delivery option. These meals will be vegetarian.

These meals are to be booked at the same time as your pass. It will not be possible to buy them on site.  

Meals will be delivered during the lunch break, directly to Swingtime Cafe.

Price: 15.-/meal (this is the price that will be charged for, we are not making any benefit out of it)

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Menu: TBC

DONATION

We practice an art form created by the African-American community, in a context far removed from our own. As guests in this culture, we strive to find ways to move towards a community that is more aware of the challenges and values inherent to swing dance. We are also working to improve its inclusivity.

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We can all make things happen, at our level. In addition, there are great organizations that do so on a large scale. 

For this edition, it was important to us to support one of them:
 

BLACK LINDY HOPPERS FUND 

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Its mission is to provide assistance to established and developing dancers, musicians, researchers and community builders endeavoring to be of greater service to community members of African and African diasporic heritage. 

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In 2022, Winter Swingtime donated 2% of the amount collected for the passes. Together with the individual donations made by participants, it's a total an amount of 850 USD that has been donated to the Black Lindy Hoppers Fund. 

For 2024, as well as 2023, we decided to convert the donation into Free Passes for BLHF members.

3 WEEKEND Passes have been made available to the organization, which will offer them to its network. If not all of these 3 passes are used, Winter Swingtime will donate the equivalent value at the end of the event.

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When you register, you can add a donation which will be entirely donated to the BLHF at the end of the event.

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You have questions? Comments ? Do you want to suggest an organization to which we could donate for WST 2024? Write to us!

FINANCES

Swingtime Lausanne does not make profit out of this event. If it does, this profit is really small. 

The small group classes aren't compatible with a balanced budget. That said, this is what makes our festival special and we don't want to move away from it!

We also really value offering good conditions to the artists and speakers, both in terms of fees and hospitality (accommodation, food,...) and this, especially in a country like Switzerland, represents an important investment. 

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The 2024 budget foresees a "loss" of about 1'500.- CHF. This amount is entirely covered by Swingtime Lausanne, a non profit Association which, thanks to its other activities during the year, can afford this investment. The Swingtime Lausanne Association also provides its employee and Secretary General to manage the administration and communication of this event and grants free access to its studio (Studio Swingtime). 

If the festival ends up making profits, the amount will be made available to the Association Swingtime Lausanne who will use it to keep promoting swing dancing, history and values in the Lausanne region. 

TERMS AND CONDITIONS

By subscribing to Winter Swingtime, you accept the following conditions and rules:

CANCELLATION
Once registration is confirmed, the participant has 5 days to make payment. If the payment does not arrive within this period, the organization reserves the right to cancel the registration. 
When registering with a partner the registration of the two participants is not confirmed until both people have paid. If one of the two partners does not pay, the other partner is placed on the waiting list in the place he/she would have occupied by registering without a partner.
Once the registration has been paid, it is final. We will not issue any refunds.
Passes are transferable; it can be transmitted to a person of the same group and the same role. This is only possible after obtaining the validation of the organization, prior to the beginning of the event. Passes cannot be partially transferred (f.ex: one person on saturday and one person on sunday).

In the event of cancellation due to force majeure (natural disaster, pandemic, etc.), the organization will refund up to 100%. The final amount will be calculated once the total amount of costs incurred has been determined. The organization undertakes to do everything possible to reduce this amount (cancellation insurance, flexible reservations, etc.) and will be fully transparent.

CHARTER

All participants undertake to respect the charter. The organization reserves the right to exclude immediately and without right to any refund any person who contravenes this rule.

INSURANCE

It is the responsibility of participants to insure themselves against damage they may cause to others and to themselves. The organization cannot be held responsible for damages caused by participants.

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ARTISTS

Announcements concerning artists have no contractual value. If it is impossible for one of these people to participate in Winter Swingtime, he/she can be replaced without this giving the right to a refund.

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COVID

For now, in Switzerland, this kind of event is allowed without any restriction. If, by the date of the event, this should have changed, the organization will adapt its requirement to the restrictions edicted by the authorities.

The organization cannot be held responsible for any change in the requirements.  

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PICTURES

We will have photographers taking pictures during the whole event. We will publish those pictures on our social media accounts during and after the festival. If for any reason you would like us to remove a picture of you, please contact us and we will remove it immediately. 

The same thing applies to videos. 

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